1. Introduction
This Privacy Policy explains how Simple Lessons CIC collects, uses, stores, shares, and protects personal information in accordance with the UK General Data Protection Regulation (UK GDPR)and the Data Protection Act 2018.2. Data Controller
Simple Lessons CIC is the Data Controller responsible for determining how personal information is processed.CIC Number: 16988999
Address: Bangor Street Community Center, Norwich Street, Blackburn BB1 6NZ
Email: simplelessonsuk@gmail.com
Phone: +44 7469 146598
3. Information We Collect
We may collect personal information relating to children, parents, guardians, staff, volunteers, contractors, and website users, including contact details, attendance records, emergency contacts, medical information, photographs, payment information, and communication records.4. Special Category Data
Where necessary, we may collect health, medical, dietary, accessibility, safeguarding, or other sensitive information required to safely deliver activities and fulfil safeguarding obligations. Such information is processed only where lawful and necessary.5. How We Use Information
To administer activities, communicate with families, safeguard participants, manage bookings and payments, comply with legal obligations, support funding applications and reporting, improve services, and ensure health and safety.6. Lawful Bases for Processing
We rely on one or more lawful bases including Consent, Contract, Legal Obligation, Vital Interests, Legitimate Interests, and where applicable, processing of Special Category Data permitted under UK GDPR.7. Sharing Information
Information may be shared where necessary with activity providers, venue operators, emergency services, safeguarding agencies, local authorities, professional advisers, insurers, funding bodies, regulators, and law enforcement agencies where required.8. Photographs and Videos
Images and videos may be used for promotional materials, social media, websites, newsletters, and reports. Appropriate consent will be sought where required and can be withdrawn.9. Safeguarding Records and Accident Forms
We maintain safeguarding records, incident reports, welfare concerns, behavioural records, accident forms, risk assessments, and first aid records where necessary. Access is restricted to authorised personnel. Information may be shared with statutory agencies where necessary to protect children or vulnerable individuals.10. Data Security
We use secure storage systems, password protection, access controls, staff confidentiality obligations, and reasonable technical and organisational measures to protect personal information.11. Retention of Information
Information is retained only for as long as necessary to meet safeguarding, insurance, legal, regulatory, funding, and operational requirements. Records are securely deleted or destroyed when no longer required.12. International Data Transfers
We primarily store and process information within the United Kingdom. Where information is transferred outside the UK, appropriate safeguards will be implemented in accordance with UK GDPR.13. Data Breaches
Any personal data breach will be investigated promptly. Where required by law, breaches will be reported to the relevant authorities and affected individuals.14. Your Rights
Individuals have the right to access, correct, restrict, object to, transfer, or request deletion of personal information where applicable. Individuals may also withdraw consent where consent is relied upon.15. Subject Access Requests
Requests to access personal information should be submitted in writing to simplelessonsuk@gmail.com. We will respond within the timescales required by law.16. Children’s Information
We take children’s privacy seriously and only collect information necessary for participation, safeguarding, health and safety, or legal compliance.17. Cookies and Website Usage
Our website may use cookies and similar technologies to improve functionality, analyse website performance, and enhance user experience. Users may manage cookies through browser settings. A separate Cookie Policy may be published on the website.18. ICO Registration
Simple Lessons CIC currently considers itself exempt from paying the Information Commissioner’s Office (ICO) data protection fee. We remain committed to complying with UK GDPR and Data Protection Act 2018 requirements.19. Complaints
If you have concerns about how your information is handled, please contact us first. You also have the right to contact the Information Commissioner’s Office (ICO).20. Changes to This Policy
This policy may be updated periodically. The latest version will be made available through Simple Lessons CIC and on our website where applicable.Simple Lessons CIC
Skills for Today. Confidence for Life. Futures for All.